Viewing E-Time Records in AcuityLogic BackOffice

You can view E-Time records by office in AcuityLogic BackOffice. To configure an employee to generate E-Time records, see the section about adding or modifying employees in Setting Up Employees.

To view E-Time records

  1. Click E-Time and select Manage.
  2. In the Manage window, use the date field’s arrow buttons to specify the end date of the week whose records you want to view.
  3. From the Office drop-down list, select the office whose records you want to view.
  4. In the Etime Employees table, find the name of the employee.
    If the employee’s name is red, his or her In/Out time entries contain an error (for example, an In entry might not have a corresponding Out entry). See To exclude time entries.
  5. Expand the employee’s row by clicking the plus sign.

    In the Etime Week subtable, the employee’s current hours are displayed:

    • Regular: Total adjusted regular hours up to 40.
    • OverTime: Total adjusted regular hours over 40.
    • Other: Total of all hour types except Regular.
    • Total: Total of all hour types.
    If the employee has entered no time for the week, the subtable displays this message: “No child records to display.”
  6. In the Employee column, click the employee’s name link.
  7. In the ETime Details Dialog window, review the following columns:
    • Day: Lists the days of the week specified in step 4. Days on which the employee logged hours are displayed as blue or red links. Red links indicate an error, such as an In entry that does not have a corresponding Out entry. To fix errors, see To exclude time entries.
    • Regular: Shows the total standard hours logged by the employee each day. By default, all the employee’s hours are categorized as regular.
    • Adjust: Shows any hours added to or subtracted from the regular hours. See Adjusting E-Time Records in AcuityLogic BackOffice.
    • Reason: Shows the reason for the adjustment.
    • Hours2, Hours3: Show hours that your company does not categorize as regular, such as bereavement and sick leave. To record nonregular hours, see Adjusting E-Time Records in AcuityLogic BackOffice.
    • Type2, Type3: Show nonregular hour types.
    • Total (column): Shows the total hours of all types recorded for the employee for each day.
    • Log: Contains an active View link for each day if adjustments were made to the day’s hours. Clicking the link displays the Log window, which tracks adjustments for the day. See To track E-Time adjustments.
    • Total (row): Shows the total hours for each column that contains hours.
    You cannot edit the total hours at the bottom of each column.
  8. To view any notes, click Show/Add Notes.
  9. To close the notes field, click Hide Notes.
  10. To close the Details window, click Cancel.

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