Editing Claims
This section explains how to edit claims in AcuityLogic Billing. AcuityLogic saves all the changes that you make to a claim.
Topics include the following:
- Search for a claim. See Searching for Claims.
- Open the Edit Claim window by using one of the following methods:
- From the Action drop-down list for the claim, select Edit Claim.
- Open the Claim Detail window for the claim, and click Edit Claim. See To open the claim detail window.
- Modify the claim if necessary. See To understand how a claim Is populated.
- To add or modify services:
- Perform one of the following actions:
- To add a service, click + Add.
- To modify a service, edit the information in the fields.
- In the Date of Service field, enter the date of service.
- In the Procedure Code field, enter the procedure code.
- In the Modifier fields, enter modifiers if necessary.
- In the Diagnosis Pointer field, enter the diagnosis pointer if necessary.
- In the Receivable field, enter the receivable.
- In the Carrier Charge field, enter the net price of the service.
- In the Days/Units field, enter the quantity of the service.
- In the Patient Paid field, enter the total paid amount.
- Perform one of the following actions:
- If the claim is for a carrier that uses the EDI 837 billing mode, add a note for a service as follows:
- In the Actions column, click the Message icon next to a line item.
- From the Note Reference drop-down list, select a note type.
- In the Item Narrative field, enter the note. The note can contain up to 80 characters.
The note and comment appear on the EDI segment of electronic claim submissions. The note and comment do not appear with the procedure in box 24d of the CMS 1500 form. - To delete services:
- In the Actions column, click the Delete icon next to a line item.
- In the confirmation message, click OK.
- To save your changes and return to the Claim Detail window, click Save.
AcuityLogic Billing autopopulates the CMS 1500 form with information you have recorded throughout AcuityLogic. You can review and modify most of the information on the CMS 1500 form from the Edit Claim window.
The following table describes the fields AcuityLogic uses to autopopulate the CMS 1500 form and specifies which field in the Edit Claim window corresponds to each CMS 1500 box.
Some fields on the CMS 1500 form are autopopulated only if you add specific custom attributes to a carrier in AcuityLogic Admin. Custom insurance attributes appear as fields in a patient’s eligibility details for that insurance carrier in AcuityLogic POS.
Additionally, some information that AcuityLogic imports into the CMS 1500 form may depend on whether office information overrides company information and whether insurance plan information overrides carrier information. Insurance and company overrides are set up in AcuityLogic Admin.
CMS 1500 Box | AcuityLogic Edit Claim Field | AcuityLogic Source Field |
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Claim and Carrier Information section > Group Health |
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Claim and Carrier Information section > Insured’s ID Number |
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Patient Information section > First Name, M.I., Last Name |
AcuityLogic POS > Patient > Select Patient > Profile tab > First Name, MI, Last Name |
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Patient Information section > Date of Birth |
AcuityLogic POS > Patient > Select Patient > Profile tab > Birth Date |
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Insured Information section > First Name, M.I, Last Name |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Carrier/Plan > First Name, MI, Last Name |
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Patient Information section > Address, City, State, Zip, Phone |
AcuityLogic POS > Patient > Select Patient > Profile tab > Address Lines, Zip, City, State, Primary Phone # |
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Insured Information section > Relationship to Patient |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Carrier/Plan > Relationship to subscriber |
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Insured Information section > Address, City, State, Zip, Phone |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Carrier/Plan > Address Lines, Zip, City, State, Phone Number |
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(08/05 Version) Patient Information section > Marital Status (02/12 Version) N/A |
(08/05 Version) When you print the CMS 1500 form, AcuityLogic always selects “Other” for marital status, and does not select any check box for employment status. (02/12 Version) AcuityLogic always leaves this blank. |
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Other Insured Information section > Relationship to Patient |
N/A |
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Box 9a |
N/A |
N/A |
Box 9b |
(08/05 Version) Other Date of Birth, Sex (02/12 Version) N/A |
(08/05 Version) N/A (02/12 Version) AcuityLogic always leaves this blank. |
Box 9c |
N/A |
N/A |
Box 9d |
Other Insured Information section > Other Insured Plan Name |
N/A |
N/A |
N/A |
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N/A |
N/A |
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N/A |
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Box 10d |
N/A |
N/A |
Insured Information section > Policy Group |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Add/Edit Eligibility > Insured Policy Group This insurance custom attribute must be added to the carrier in AcuityLogic Admin. |
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Box 11a |
Insured Information section > Date of Birth, Sex |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Carrier/Plan > DOB, Sex |
Box 11b |
N/A |
(08/05 Version) AcuityLogic POS > Patient > Select Patient > Insurance tab > Carrier/Plan > Employer (02/12 Version) AcuityLogic always leaves this blank. |
Box 11c |
Claim and Carrier Information section > Plan Name |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Carrier/Plan > Plan |
Box 11d |
N/A |
This box is automatically populated based on your responses to 9a–9d. |
HIPAA Signature on file |
AcuityLogic prints “Signature on File” and the date you enter in the Date Signed field. |
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N/A |
AcuityLogic always prints “Signature on File.” |
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AcuityLogic always leaves this blank. |
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N/A |
AcuityLogic always leaves this blank. |
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AcuityLogic always leaves this blank. |
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N/A |
AcuityLogic always leaves this blank. |
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Patient Health Condition section > Referring Provider First Name, Referring Provider Last Name |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Add/Edit Eligibility >
These insurance custom attributes must be added to the carrier in AcuityLogic Admin. These fields are usually added to claims for Medicare DME carriers only. The “DN” qualifier is populated in box 17 when there is a referring provider name recorded in box 17 (02/12 Version). If necessary, you can select the “DK” qualifier from the Provider Qualifier drop-down list in the Edit Claim window. With Release 3.6, format changed to first name followed by last name, and the CMS 1500 displays no punctuation except hyphens. |
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Box 17a |
Patient Health Condition section > Referring Provider ID |
N/A |
Box 17b |
Patient Health Condition section > Referring Provider NPI |
AcuityLogic POS > Patient > Select Patient > Insurance tab > Add/Edit Eligibility >
This insurance custom attribute must be added to the carrier in AcuityLogic Admin. This field is usually only added to Medicare DME. |
N/A |
AcuityLogic always leaves this blank. |
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AcuityLogic always leaves this blank. If you do not use the VSP interface, you must manually process VSP Coordination of Benefits (COB) claims on eyefinity.com, and you must enter the following text in Box 19 (Additional Claim Information) on each claim: secondary COB claim patient resp exam $XX.XX retinal screening $YY.YY Where
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N/A |
AcuityLogic sometimes leaves this blank. However, this area is currently under development. |
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N/A |
AcuityLogic evaluates claim diagnosis codes and enters a 9 for ICD‑9 codes and a 0 for ICD‑10 codes. If you send insurance claims electronically, the ANSI 5010-formatted data includes automated identification of ICD‑9 and ICD‑10 codes. Note: ICD‑10 codes will not be implemented until October 1, 2015. |
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Note: ICD‑10 codes will not be implemented until October 1, 2015. |
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Claim Supplemental Information section > Resubmission Code, Original Resubmission Ref. |
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Claim Supplemental Information section > Prior Authorization Number or CLIA Number |
To enter your office’s CLIA (Clinical Laboratory Improvement Amendments) number, in the Claim Edit window, select CLIA in the Prior Authorization Number Qualifier drop-down list. The CLIA number is set up in the Billing Information window in AcuityLogic Admin. |
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Services Rendered section fields |
CMS 1500 form boxes 24A–24J are divided horizontally to accommodate the submission of both the NPI number and another proprietary identifier during the NPI transition and to accommodate the submission of supplemental information to support the billed service. The top area of the six service lines is shaded and is the location for reporting supplemental information; it is not intended to allow for the billing of 12 lines of service. |
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Box 24A |
Services Rendered section > Date of Service |
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Box 24B |
N/A |
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Box 24C |
N/A |
AcuityLogic always leaves this blank. |
Box 24D |
Services Rendered section > Procedure Code, Modifier |
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Box 24E |
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Box 24F |
Services Rendered section > Carrier Charge |
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Box 24G |
Services Rendered section > Days/Units |
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Box 24H |
N/A |
AcuityLogic always leaves this blank. |
Box 24I |
N/A |
AcuityLogic always leaves this blank. |
Services Rendered section > Rendering Provider ID, Rendering Provider NPI |
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Billing Information section > Federal Tax ID # |
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Billing Information section > Patient Account # |
AcuityLogic Billing > Claim Management |
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N/A |
N/A |
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Billing Information section > Total Charge |
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Billing Information section > Amount Paid |
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(08/05 Version) Billing Information section > Balance Due (02/12 Version) Billing Information section > Balance Due |
(02/12 Version) AcuityLogic always leaves this blank. |
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Billing Information section > Rendering Provider ID |
The doctor selected on the order in AcuityLogic POS. |
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Service Facility Information section fields |
Location Name:
Location Address:
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Box 32a |
Service Facility Information section > NPI |
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Box 32b |
Service Facility Information section > Facility Qualifier, Facility ID |
AcuityLogic always leaves this blank. |
Billing Provider Information section fields |
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Box 33a |
Billing Provider Information section > NPI |
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Box 33b |
Billing Provider Information for atypical providers. |
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