Creating a Miscellaneous Extra

You can create extras that appear in AcuityLogic POS. An example extra is special lens coatings or tints that might not be available out of the box. Other examples of extras are replacing nose pads or shortening temples.

For multitenant environments, the following setup can be performed only by administrators of the parent company. Setup and updates for individual companies can be performed after the initial setup is completed. See Setting Up Other Product Items for Individual Companies.

To create a miscellaneous extra

  1. In AcuityLogic Admin, click Product and select Other Items.
  2. From the Item Type drop-down list, select Misc. Extras.
  3. Click Create New.
  4. Complete the following fields:
    5. Field Name Description Required

    Miscellaneous Item Fields

     

     

    Description

    Name of the extra. Users see this in AcuityLogic POS when they select an extra.

    X

    View Order

    The order in which you want this attribute to appear in the drop-down list for Misc. Extra in AcuityLogic POS.

    If you type the same view order number for another extra, the options appear together in alphabetical order.

    If you enter 0, the option does not appear.

    X

    Lab Code 1

    This field has no functionality for miscellaneous extras.

     

    Lab Code 2

    This field has no functionality for miscellaneous extras.

     

    Lab Code 3

    This field has no functionality for miscellaneous extras.

     

    Hard CL Item

    If selected, makes the item visible in the Extras area of AcuityLogic POS for hard contact lens orders.

     

    Attribute Item

    If selected, ties the item to a color item configured to use custom attributes.

     

    Item Fields

     

     

    Item Name

    The item name. This should match what you typed in the Description field.

    X

    Item Number

    A shortened version of the Item Name.

    X

    Item Type

    The type of item. Misc. Extras automatically appears.

     

    UPC Code

    The UPC code if one exists.

     

    Item Status

    The status of the frame.

    This field is used in reports.

     

    Financial Group

    The financial group assigned to the item. See Maintaining Financial Groups.

     

    Default Cost

    The cost you must pay for the item.

     

    Active

    If selected, the extra is available in AcuityLogic POS.

     

    Allow Zero Price

    If selected, users can invoice the item with no price or change the price to $0.00 when working on a customer sale.

     

    Item Group

    This field has no functionality for miscellaneous extras.

     

    Section Number

    This field has no functionality for miscellaneous extras.

     
  5. To map the item to all your companies automatically, select the Auto Map to all Companies check box.
    This option is available only when you create items. If you do not select the option when you create an item or if you must update an item, map the item to individual companies from the product mapping window. See Setting Up Other Product Items for Individual Companies.
  6. Click Save.
  7. Use the Map Partners link to add partner codes as necessary.

    See Adding Partner Codes for Other Items.

  8. Use the Pricing link to add pricing as necessary.

    See Adding and Changing Pricing for Other Items.

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