Setting Up General Ledger Exceptions

You can set up general ledger exceptions by category. For example, if you want to credit discontinued frame sales to a particular general ledger account, you can add an item type category to the frame and map that item type to the general ledger account as an exception. Frames will continue to be credited to the normal general ledger account, but discontinued frames are credited to the alternate general ledger account.

For multitenant environments, the following setup must be completed for each company. The parent company setup is not automatically applied to individual companies.

To set up general ledger exceptions

  1. In AcuityLogic Admin, click Company and select Company Setup.
  2. In the Company Information window, click the GL Setup link.
  3. In the GL Setup window, click Edit next to the transaction type that you want to modify.
  4. From the Account Mapping column drop-down list, select Item Type.
  5. Click Map Item Types.
  6. In the GL Setup by Item Type window, click Edit for an item type.
  7. Click Add Category Exceptions.
  8. In the GL Setup by Custom Attributes window, click Add Setup to create a new exception or click Edit to modify an existing exception.
  9. From the Item column drop-down list, select an item category.
    • Item categories are maintained in the Custom Attributes window. Click Product, select Custom Attributes, and expand the GL Categories group.
    • Ensure that GL Category is mapped to the appropriate item types, just as other attributes are mapped to item types. Click Product, select Item Type, click Edit, and select GL Category in the Extra Feature column. Press the Ctrl key as you click to select multiple features. Click Update to save your changes.
  10. From the Account Number column drop-down list, select a general ledger account.
  11. Click Insert to save a new exception or click Update to save changes to an existing exception.
  12. Click Return to close the window.

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