Preparing for IRIS Changes (July 2025)

The company that develops the AAO IRIS Registry is retiring the current data submission service. To avoid any disruption in AAO IRIS data submission, practices must complete the transition to the new interface before Thursday, July 31. Manual steps are required to set up the new process.

To transition to the new IRIS interface, complete all three tasks listed on this page.

The Tax ID number (TIN) is required for each visit sent to the registry. Here's how to enter a TIN for each practice location:

  1. Log into the Encompass EHR web application as an administrator.
  2. Locate the Firm Facilities and Chart Segmentation group and click Manage Facilities.
  3. For each location that does not have a TIN listed in the Tax ID column, follow these steps:
    1. Click the Edit link in the right column.
    2. Locate the Tax Identification Number section, click the Tax ID EIN/SSN drop-down menu, and select the type of tax ID.
    3. Enter the Facility TIN and Verify Facility TIN.
    4. Click Save.
  4. Once all locations have a TIN, go to Set up the data integration.
  1. Log into the Encompass EHR web application as an administrator.
  2. Locate the Third-Party Registry Settings group and click Manage Settings.
  3. Click the New Enrollment button.
  4. Select the Year for which you are registered with the registry.

    Practices mus register by June 1 of each year to participate in IRIS.

  5. Click the Registry Name drop-down and select IRIS.
  6. Select the check boxes for every Provider (ophthalmologist) who needs to send data to IRIS.
  7. Select the check boxes to agree to the terms and conditions and click Opt In.
  8. Once the providers are opted in, go to Enter the IRIS account ID.

To complete this procedure, you will need each provider's IRIS account ID.

  1. Log into the Encompass EHR web application as an administrator.
  2. Locate the Third-Party Registry Settings group and click Manage Settings.
  3. Filter the list of providers by selecting the Registry Name and Year (e.g., IRIS and 2025) as needed.
  4. For each provider for which "Required" is noted in red text, follow these steps:
    1. Click Enter Details.
    2. Enter the provider's Account ID and click Save.

      Once the Account IDs are saved, the provider is connected to the IRIS registry. Data from Encompass EHR will be sent to the IRIS registry monthly.

  5. If you need to enroll additional providers, go to Set up the data integration.