Creating a Contact Lens Order

To order medically necessary contact lenses, go to Ordering Medically Necessary Contact Lenses with VSP
  1. On the left side of the Demographics screen, perform one of the following steps:
    • Click Material Orders and then click + Contact Lens Order.
    • Click Contact Lens Order.
  2. Choose a contact lens authorization, or click + Non-Insurance Order to proceed without using insurance.

    A green icon next to Contact indicates that the patient has a valid contact lens authorization.

  3. Click a prescription in the Choose an Rx list.

    The prescription information panel opens.

  4. Enter the quantity of each lens that you want to order.

    The Estimated Charges information on the right side of the screen changes to show the estimated insurance and patient charges.

  5. If the order is a VSP order, you can click Update VSP Estimates to perform a VSP patient out-of-pocket calculation.
  6. To print the prescription, click Print Rx.
  7. Click + Add to Order.
  8. Under Order Information, perform the following steps:
    1. Select the necessary Parts to Supply check boxes to indicate which items are to be supplied.
    2. Select the supply source from the Supplied By drop-down list.
    3. Click the link to Add Instructions, if necessary.
    4. Select the Dispensing Status.
    5. Click the link to Add Dispensing Notes, if necessary.
  9. Under Shipping Information, select the Ship To location and Address.

    If you select This Office for the Ship To location, the following Stock Order Types are used in Inventory, based on the selection you made in the Supplied By drop-down list:

    • If you selected Supplied By Contact Lens Supplier (Auto), the Stock Order Type is set to Patient Order (Auto).
    • If you selected Supplied By Contact Lens Supplier (Manual), the Stock Order Type is set to Replenish (Manual).
    • If you selected Supplied By Inventory, the Stock Order Type is set to Replenish (Auto).
  10. Review the remaining lens and pricing information for the order, and click Change to edit, if necessary.
  11. To print the order summary, click Print Summary.
  12. Perform one of the following steps:
    • Click Save For Later to save the order without completing it and return to the Orders window.

      The order appears in the Draft Orders list.

      When an order is in Draft, any authorizations associated with it remain available for use on other orders.
    • Click Continue to Pricing to open the order in the Order Pricing window.

      For more information on pricing orders, go to Pricing and Adding Insurance to Orders.