Adding Non-VSP Formulary Lenses to an Order

The lens price you enter on the Choose Lenses page is not automatically added to the claim. After invoicing the order, you need to edit the claim to record the price before billing insurance.
  1. On the top menu bar in Encompass, click Patients and select Search/Add patient.
  2. Search for the patient and select them from the results list.

  3. On the left side menu, click Material Orders.

  4. In the Material Orders screen, do one of the following:

    • For a new order: Under Create an Order, click Add Eyeglass Order.

    • For an existing order: Click the Non-Invoiced tab, locate the order, and select Edit from the Actions drop-down list.

  5. In the Build Order screen, click Add Lenses.
  6. Select the lens Type and Material.
  7. For the Style, select Other Non VSP Lens. This is the non-formulary lens style.
  8. Enter a Description for the lens (up to 24 characters).
  9. Enter the lens Price.
  10. Record the rest of the lens information and complete the eyeglass order to pricing as you normally would.

    The lens Description and Price you entered appear on the order Summary page.

  11. Price the order and generate the invoice.

    The invoice displays the lens Description and Price.

  12. If you are billing insurance, go to Claims Management and edit the claim to add the lens price before submitting.