Using the General Ledger Interface
The General Ledger Interface, a feature of OfficeMate Administration, allows you to export general ledger (G/L) transactions to such external, business-grade accounting systems as Sage Software MAS 90 and MAS 200. The General Ledger Interface also enables you to export journal entries into Intuit QuickBooks 2005–2010. After setting up the General Ledger Interface, you will be able to export general ledger transactions from OfficeMate Administration periodically and import them into your accounting system.
This section assumes that you are familiar with your accounting system and with standard accounting practices. If you are unsure about how to set up your accounting system, contact your certified public accountant, or, if you need help selecting an accountant, contact your state’s board of accountancy.
If you are using the QuickBooks interface, ensure that finance and late charges are posted at each location and not from the administrative location. Posting late and finance charges at locations avoids discrepancies that would otherwise occur between OfficeMate reports and QuickBooks journal entry postings. OfficeMate reports fee slip adjustments made at the administrative location on the location’s Aging report where the fee slip was recorded. The General Ledger Interface posts the fee slip adjustments made at the administrative location to the main QuickBooks company not the fee slip recorded location.
Use the Custom Aging Reports in OfficeMate rather than the Accounts Receivable reports in QuickBooks. For more information about Custom Aging Reports, see Creating and Printing Custom Aging Reports.
The General Ledger Interface is disabled if your preferences allow fee slips to be edited after the end-of-day process. For information about changing the fee slip editing preferences, see To set up financial preferences.
This section includes:
- Using the General Ledger Interface to Export Transactions
- Understanding Inventory Valuation Methods
- Understanding Individual Transaction Postings
Eyefinity supports setting up and using the General Ledger Interface, but does not support setting up or using QuickBooks, MAS 90, or MAS 200. Contact Intuit for information on setting up and using QuickBooks or Sage Software for information on setting up and using MAS 90 or MAS 200.
For more information, watch this video.