Complying with the Contact Lens Rule Using Eyefinity EHR

Eyefinity EHR helps you effortlessly administer and store patient consents and enables you to provide contact lens prescriptions to all your patients automatically—ensuring 100% compliance. Even better, you can do all this without printing a single page, unless a patient asks for a printed prescription.

This page describes the steps you can take to comply with the Contact Lens Rule electronically and on paper.

The consent form feature in Eyefinity EHR makes it easy to collect and store patients' acknowledgments of receipt. This is particularly helpful if you use the Eyefinity EHR iPad app. Here's how to create a consent form for contact lens prescriptions:

  1. Log into Eyefinity EHR as an administrator.
  2. In the Firm Consents section, click Manage Consents.
  3. Click Add Consent to create a consent form, or click Modify to edit an existing consent form.
  4. Enter the Title.
  5. Enter the text of the consent form under Consent Description.
  6. Enter the legalese for the consent form under Consent Legal Description.

    This is optional. If you don't want to enter legalese, you can type a period into the box.

  7. Tap the Signatures field and add a Patient/Agent/Guardian signature line. Also add a Witness or Provider signature line document a patient's refusal to sign.
  8. Click Save.

We recommend adopting the acknowledgment form included in the AOA Contact Lens Toolkit .

If you intend to direct patients to the patient portal to view and print their contact lens prescription, you must include language on the acknowledgment form that the patient consents to receiving the prescription digitally rather than on paper. The consent must specify the method (i.e., patient portal) the patient will be able to access the prescription.

If you use the Eyefinity EHR iPad app in your practice, follow these steps to have the patient sign for the contact lens prescription:

  1. Open the Patient Overview, Visit Overview, or Vision Exam screen.
  2. Tap the More action bar icon.
  3. Tap Consents.
  4. Tap the Practice Consents tab.
  5. Select the contact lens acknowledgment consent and tap Next.
  6. Tap Sign, hand the iPad to the patient, and ask the patient to sign the screen with their finger.
  7. When the Patient is finished, tap Save.

    If the patient refuses to sign, you cannot withhold the contact lens prescription. Sign the acknowledgment with your signature.

Patients may automatically be granted access to their contact lens and glasses prescriptions through the patient portal. While there's no action on your part to share prescriptions with individual patients, there are a couple of settings and preferences you need to manage:

To view and print glasses and contact lens prescriptions, patients must log into the patient portal, click the Eyewear Prescriptions tab, and click Download and View next to their latest prescriptions.

Prescriptions are displayed as a PDF, just as they would if displayed by practice staff, except the patient’s PDF includes a “Copy” watermark. Expired prescriptions include an "Expired” watermark.

Practice administrators can set the glasses and contact lens expiration dates by practice location. To learn more, go to Setting the Default Rx Expiration Date.

While patients may access thier contact lens prescriptions through the patient portal, some patients may request a printed copy. To print the contact lens prescription from the iPad app, you mush have an AirPrint printer. Here's how:

  1. Open the Patient Overview, Visit Overview, or Vision Exam screen.
  2. Tap the More action bar icon.
  3. Tap G&C.
  4. Tap the Contacts tab.
  5. Tap Print.

While patients may access their contact lens prescriptions through the patient portal, some patients may request a printed copy. To print the contact lens prescription, perform the following steps:

  1. Open the Patient Overview or Visit Overview page.
  2. Click the Glasses & Contacts action bar icon.
  3. Click the Soft Contacts or RGB/Hybrid Contacts tab.
  4. Click the Print link located in the header of the prescription.

    The contact lens prescription opens as a PDF.]

  5. Click Print to print the PDF.