Adjusting E-Time Records in AcuityLogic BackOffice

You can adjust an employee’s regular hours and recategorize regular hours as another type, such as bereavement or sick leave.

1. Click E-Time and select Manage.
2. In the Manage window, use the date field’s arrow buttons to specify the end date of the week whose records you want to view.
3. From the Office drop-down list, select the office whose records you want to view.
4. In the Etime Employees table, find the name of the employee.
5. Expand the employee’s row by clicking the plus sign.
6. In the Employee column of the Etime Week subtable, click the employee’s name link.
7. In the ETime Details Dialog window, do the following:
   • Day: Fix time-entry errors made by employees when they punch in or out. See To exclude time entries.
   • Regular: Review the total standard hours logged by the employee each day. The hour values are read-only.
   • Adjust: Adjust the hours displayed in the Regular column:

     To add hours, enter the hours as a positive decimal number. For example, to add 5.5 hours, enter 5.5.

     To subtract hours, enter the hours as a negative decimal number. For example, to subtract 5.5 hours, enter -5.5.

     You can enter up to two digits after the decimal point.

   • Reason: Select a reason for the adjustment. To customize the list of reasons, see Maintaining E-Time Categories
   • Hours2, Hours3: By default, all hours logged by employees are categorized as regular hours. Use the Hour columns to add hours that your company does not categorize as regular, such as bereavement and sick leave time. These hours can replace regular hours that you subtracted from the week’s initial total, or they can add to the hours logged by the employee.
   • Type2, Type3: Select the appropriate nonregular hour type.To customize the list of hour types, see Maintaining E-Time Categories.
   • Total (column): Review the total hours of all types recorded for the employee for each day.
   • Log: To review a history of adjustments for each day, click the active View links in this column. See To track E-Time adjustments.
   • Total (row): Review the total hours for each column that contains hours.
8. To update the totals after you make changes, click Recalculate.

   You can also click the Total link at the bottom of the Day column to update the totals.

9. To add notes:
   1. Click Show/Add Notes.
   2. In the field that appears, enter your note.
   3. Click Add Note.
   4. The time-stamped note appears in a bullet item beneath the field. It cannot be modified.
   5. To hide the field and the notes, click Hide Notes.
10. Click Save.

    The ETime Details Dialog window closes.

    In the Etime Week subtable, the week’s updated hours are displayed:

    • Regular: Total adjusted regular hours up to 40.
    • OverTime: Total adjusted regular hours over 40.
    • Other: Total of all hour types except Regular.
    • Total: Total of all hour types.

You can fix errors made by employees when they log in or out.

1. Click E-Time and select Manage.
2. In the Manage window, use the date field’s arrow buttons to specify the end date of the week whose records you want to view.
3. From the Office drop-down list, select the office whose records you want to view.
4. In the Etime Employees table, find the name of the employee.
5. Expand the employee’s row by clicking the plus sign.
6. In the Employee column of the Etime Week subtable, click the employee’s name link.
7. In the ETime Details Dialog window, click a link in the Day column:
   • Red link: Time entries include an in/out entry without a corresponding out/in entry. Exclude the orphan entry.
   • Blue link: All in/out entries have corresponding out/in entries. If you exclude an in/out entry, exclude its corresponding out/in entry.
   • Disabled link: No time entries exist for the day. To add time to the day, see To adjust and recategorize employee hours.

   The Employee Login Details window opens.

8. In the Exclude column, select the check box for each entry you want to exclude.
9. Click Save.

   If you excluded an orphan entry, the day and employee name links change from red to blue.

   To re-include the entry, deselect the Exclude check box.

You can view a log of E-Time adjustments for a specified day and employee.

1. Click E-Time and select Manage.
2. In the Manage window, use the date field’s arrow buttons to specify the end date of the week whose records you want to view.
3. From the Office drop-down list, select the office whose records you want to view.
4. In the Etime Employees table, find the name of the employee.
5. Expand the employee’s row by clicking the plus sign.
6. In the Employee column of the Etime Week subtable, click the employee’s name link.
7. In the Log column of the ETime Details Dialog window, click the View link for the day whose adjustments you want to view.

   The Detailed Log window opens. It lists adjustments chronologically, including the following read-only information:

   • Type of hours adjusted
   • Employee who adjusted the hours
   • Date of the adjustment
   • Autogenerated note specifying the original hour value and the new hour value
8. To close the log, click Return.