What's New in AcuityLogic 8.5 for On-Premises Users

Eyefinity announces the newest version of AcuityLogic. In addition to resolving known issues in previous versions of AcuityLogic, this updated version offers new features and expanded functionality.

Topics include the following:

For more information on AcuityLogic features, training, and integrations, contact your account representative, or call Eyefinity at 800.942.5353.

Admin Enhancements

Admin includes enhancements in the following areas:

Setting Up Management Functionality Access

To provide more robust control for accessing the management functions in POS, a new Management Area access option has been added to allow or prevent users from accessing these functions by clicking the Management button. The Management Area access option can be used with either the Access by Option or Access by Role methods for setting up security roles. See Setting Up Security Roles.

The management functions in POS can be accessed only by users assigned the "Manager" or "Store Manager" security roles. After the AcuityLogic 8.5 release, the Management Area access option or the Full Access POS option must be assigned to these roles to provide access to the management functions. As part of the release, Eyefinity will add the Management Area access option to these roles so that you do not have to update the configuration in Admin.

Uploading Contact Lenses

You can now upload contact lenses to AcuityLogic from the XML files provided to you by your contact lens supplier. After Eyefinity sets up the required X-Link integrations and a target directory on an FTP server or network files location, you can upload contact lenses from processed XML files in the new Load Contact Lenses window. See Uploading Contact Lenses.

Contact your AcuityLogic account manager if you are interested in using the contact lens upload functionality.

Billing Enhancements

Billing includes an enhancement in the following area:

Entering Payment Deposit Dates

When you add or edit patient, carrier, or electronic remittance payments, you can now enter dates in the Deposit Date field that are up to 12 months in the past. Previously, you were able to only enter deposit dates up to one month in the past.

If your office uses the General Ledger Interface, the deposit date you enter cannot precede or be within a month that is closed.

POS Enhancements

POS includes an enhancement in the following area:

Storing Patient Documents

The following enhancements are now available for patient document storage:

  • Patient document storage can now be configured so that new folders are created automatically based on a folder's document count. Once the configuration is updated, the system checks periodically and creates new folders when the current folder's document count meets or exceeds the specified count.
  • Azure Storage is now supported for patient document storage.
Contact your AcuityLogic account manager or Eyefinity Customer Care for information about updating your patient document storage configuration.

Fixed Issues

AcuityLogic 8.5 fixes issues in the following areas:

BackOffice

  • The Daily Office Flash Report (AC112) now shows the correct region for each office included in the report. Previously, the region shown was sometimes not the region to which the office was mapped.

DC

  • The status of a vendor order is now updated to Fully Received when the quantity of one or more items on the vendor receipt created for the order exceeds the initial order quantity. Previously, when the pull from PO method was used to create the vendor receipt, the status of the vendor order was updated to Partially Received.

POS

  • The Login window no longer appears unnecessarily in the following scenarios:
    • When you click Close Office in the confirmation window for performing a daily closing.
    • When you click the Print icon to print the appointment schedule in Book View of the Scheduler.
  • When you schedule an appointment for a patient and record insurance information, a duplicate appointment no longer appears in the Scheduler.
  • You can now access and generate the Required Note Audit Report from the Standard Reports window.
    The Required Note Audit Report (MISC103) can now also be accessed and generated from the Miscellaneous Reports window in BackOffice.
  • You no longer receive an unknown error when you attempt to apply insurance to an exam-only order before saving the order.
  • When you apply an insurance plan with the Material Allowance special option method to an order, the material allowance is now applied only to the material type selected for the plan. Previously, the material allowance was applied to material types not selected for the plan.

    As part of this update, Frame and Lenses Only were added to the Material Type drop-down list for setting up the Material Allowance special option method.

Known Issues

AcuityLogic 8.5 has the following known issue in Admin:

  • In the Employee window, you may receive an unknown error when assigning a security role to an employee. If you receive an unknown error, contact Eyefinity Customer Care for assistance.