Creating an Accessory

Accessories are items you sell in addition to frames, lenses, and contact lenses. They might be products such as lens cleaner, cloths, or eyeglass cases.

To create an accessory

1. In AcuityLogic Admin, click Product and select Other Items.
2. From the Item Type drop-down list, select Accessory.
3. Click Create New.
4. Complete the following fields:

   Field Name	Description	Required
   Item Name	The item name.	X
   Item Number	The item number. This is usually a shortened version of the Item Name	X
   Item Type	The type of item. Accessory automatically appears.
   UPC Code	The UPC code for the item.
   Item Status	The status of the item. This field is used in reports.
   Tax at Ophthalmic Rate	If selected, the item is taxed at the ophthalmic (lens base) tax rate. Note: This check box is used only if you are set up to use the Tax Calculator. You must also configure the tax authorities that will tax accessories at the lens base tax rate in the Tax Calculator. See Setting Up Company Tax Rates.
   Financial Group	The financial group assigned to the item. See Maintaining Financial Groups.
   Default Cost	The price that you paid for the item.
   Average Cost	The average cost of the item for your company. The average cost is also displayed in the Inventory Lookup window in AcuityLogic DC. See Reviewing Inventory Transactions in AcuityLogic DC. Note: This field appears only if your company uses the average cost by company inventory valuation method. The inventory valuation method is set up in the Company Information window. See Setting Up Company Information.
   Show Office Detail	Link that enables you to see the inventory and cost details for the item at all office locations. This information is also displayed in the Inventory Lookup window in AcuityLogic DC. See Reviewing Inventory Transactions in AcuityLogic DC. Note: In the Inventory Balance window, select the company that you want to see office details for in the Company Name drop-down list.
   Active	If selected, the item is active in inventory.
   Allow Zero Price	If selected, users can invoice the item with no price or change the price to $0.00 when working on a customer sale.
   Item Group	The group to which the item belongs. You can use this field for purposes such as tracking, mapping, KPIs, commissions, and insurance.
   Section Number	The location of the item in the distribution center.

5. To map the item to all your companies automatically, select the Auto Map to all Companies check box.
   This option is available only when you create items. If you do not select the option when you create an item or if you must update an item, map the item to individual companies from the product mapping window. See Setting Up Other Product Items for Individual Companies.
6. Click Save.
7. To add a vendor for the accessory:
   1. From the grid of accessories, click the Vendors link for the accessory.
   2. Click Add Vendor.
   3. Under the Vendor column, select a vendor from the drop-down list.

      To add a new vendor, see Adding and Modifying Vendors.

   4. Enter the cost that the vendor charges you for the item.
   5. Click Insert.
   6. Click Return.
   The vendors added are for the parent company. Vendors for individual companies can be added from the product mapping window. See Setting Up Other Product Items for Individual Companies.
8. Use the Pricing link to add pricing as necessary. See Adding and Changing Pricing for Other Items.
   Although the Accessory item type has a Map Partners link for each item, this functionality is not used.

Related Topics

• Creating and Modifying Other Product Items
• Setting Up Products
• AcuityLogic Admin