Maintaining Diagnosis Codes

This topic explains how to control which diagnosis codes are available in AcuityLogic POS. You can maintain diagnosis codes in the Master Data Admin module and activate or deactivate the codes in the Types/References module. See Mapping Diagnosis Codes.

Most diagnosis codes that you need are preprogrammed in AcuityLogic Admin when you receive the AcuityLogic system. The diagnosis codes area in the Master Data Admin module enables you to add diagnosis codes or to deactivate diagnosis codes that your company does not use.

If you choose to participate in the EHR Incentive Program or the Physician Quality Reporting System (PQRS), ensure that all of your diagnosis and PQRS codes are up-to-date and mapped correctly before you begin participating in those programs.

  • You cannot delete a diagnosis code after you create it, but you can deactivate diagnosis codes that you do not want to appear in drop-down lists.
  • For multitenant environments, the following setup can be performed only by administrators of the parent company and is required only for the parent company. The parent company setup applies to all companies.

To maintain diagnosis codes

  1. In AcuityLogic Admin, click Master Data Admin and click Diagnosis Code.

    The Diagnosis Code window opens.

  2. Select ICD-9 or ICD-10 from the ICD Revision drop-down list.
  3. To filter the diagnosis codes, type a diagnosis code in the Code field, type a code description in the Description field, and then click the Filter button and select one of the following for each:
    The search tool is case sensitive. For example, if you search for “v72” and the diagnosis code V72 is in the database, the code is not returned. You must search instead for “V72.”
    • No Filter: Clear a previous filter and display all results.
    • Contains: The results contain the text you typed in the field.
    • Equal To: The results are the exact match of the text you typed in the field.

    The results that meet your search criteria are displayed.

  4. Do one of the following:
    • To add a diagnosis code, click Add Diagnosis Code.

    • To modify a code, click Edit.

  5. In the Code field, enter the diagnosis code.
  6. In the Description field, enter the diagnosis code description.
  7. Select a diagnosis category from the Category drop-down list.
  8. Select an exam type from the Exam Type drop-down list if necessary.
    • If you set up a code with an Exam Type of Vision Only, you can use it with only a vision-only insurance plan.
    • If you set up a code with an Exam Type of Medical Only, you can use it with only a medical-only insurance plan
    • If you set up a code with an Exam Type of Vision And Medical, you can use it with both vision-only and medical-only insurance plans.
  9. In the PQRI Code field, enter the appropriate PQRS code if necessary.
  10. Select the Active check box to activate the code.
  11. Do one of the following:
    • Click Insert to add a new diagnosis code.

    • Click Update to update an existing diagnosis code.

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