Processing the End of Day

This section tells you how to close your financial transactions for the day. In order for OfficeMate to collect accurate information for your financial and production reports, the financial and production information must not change after the date on which it is posted. You must perform the end-of-day process to close the financial activity for the day and start a new day.

1. From the OfficeMate main window, click Tasks and select End of Day.

   The End of Day Processing window opens.

2. Enter the amount of each tender received throughout the entire day in each field of the Entered column as needed:

   If there are no amounts to enter because your location was closed due to a weekend or holiday, refer to the instructions in Skipping Days Your Location is Closed.

   • Cash

   • Checks

   • Credit Card

   • Debit Card

   • Other

   • Patient Refunded

   As you enter the amounts, OfficeMate marks the variances as OVER or SHORT and displays the amount of the variance in the Variance column.

3. Select the reasons for any variances from the Variance Reasons drop-down menus.

4. Select the check boxes corresponding to the reports you wish to print.

   You must print the Cash Reconciliation Report. You may print the other reports at your discretion or according to your company’s policy by selecting the check boxes.

5. Click Print Reports.

6. Click Process when you are finished.

   • Once you click Process, all financial transactions for the day are closed. You cannot edit fee slips that were posted on dates that are closed.
   • You must click Print Reports before you click Process. The Process button becomes active only after the reports are printed.
   • If you are performing the end-of-day process at the close of business, OfficeMate warns you that the posting date is set to a date in the future. Click OK to dismiss the warning.

For more information, watch this video.