Syndromic Surveillance Data Submission

1. In Encompass on the web, create a Visit Note.
2. Open the Ocular Exam, record your findings, and Save Visit Note.

   If you documented and infection or infectious disease, an HL7 tab appears when you return to the visit note.

3. Click the HL7 tab.
4. Click the Submit HL7 Message for Public Surveillance.

   

5. Type the registry’s web address for submissions in the Registry URL text box.

   

6. Click Submit.

   The submission results appear below the Submit button. If the submission was successful, continue recording the exam. If the submission failed, correct the errors and try again.

1. In Administration, click the Reports toolbar icon.
2. Select Public Health Surveillance.
3. Record the sending and receiving facility information, receiving application, reporting date range, and ICD-10 code being reported.
4. Click Generate HL7 Public Health Files.
5. Send the public health files in the DATA\eDocuments\PublicHealth folder to the specified receiving facility. The file names follow the format: ADT_A28_231_Patient ID_date.

The MIPS-eligible clinician is in active engagement with a public health agency to submit syndromic surveillance data from an urgent care setting.

Active engagement may be demonstrated in one of the following ways:

• Preproduction and Validation. The MIPS-eligible clinician must first register to submit data with the public health agency (PHA) or, where applicable, the clinical data registry (CDR) to which the information is being submitted. Registration must be completed within 60 days after the start of the performance period, while awaiting an invitation from the PHA or CDR to begin testing and validation. MIPS-eligible clinicians that have registered in previous years do not need to submit an additional registration for subsequent performance periods. Upon completion of the initial registration, the MIPS-eligible clinician must begin the process of testing and validation of the electronic submission of data. The MIPS-eligible clinician must respond to requests from the PHA or, where applicable, the CDR within 30 days. Failure to respond twice within a performance period would result in the MIPS-eligible clinician not meeting the measure.
• Validated Data Production. The MIPS-eligible clinician has completed testing and validation of the electronic submission and is electronically submitting production data to the PHA or CDR.

This measure is not required to fulfill the Public Health and Clinical Data Exchange objective. If you attest YES, you must also report your level of active engagement—preproduction and validation or validated-data production. This measure contributes up to 5 bonus points.

The following are suggested roles for completing this measure:

• Doctor
• Technician
• Front Desk

If you receive any confirmation for your submission, be it an email or a web page displaying a confirmation message, print it and save it with your other MIPS documentation.