Using the Lens Product Loader

Downloading lens product lists gives you access to an up-to-date, comprehensive list of lens and lens treatments from which you can choose the products you want to load into OfficeMate.

For information on using the Lens Product Loader, watch this video.

The lens products that you select and load are copied to the OfficeMate products database and are available for creating lab orders and billing on fee slips and insurance claims.

1. Open the Lens Product Loader and download the latest lens product lists. For more information, see To download lens product lists (step 1).
2. From the Product Type drop-down list, select Lens Treatments or Ophthalmic Lenses.
3. Narrow your search results to work with a small group of products at a time:
   1. To search for a specific product, enter part of the product description in the product Name field.

      For ophthalmic lenses, you can enter either of the following:

      • The original lens name, which is displayed in the Description column of the search results.

      • Any name given to the lens by an OfficeMate user, which is displayed in the OM Description column of the search results.

   2. (Optional) From the Cat./Base drop-down list, select the lens type.
   3. (Optional) From the Material drop-down list, select the lens material.
   4. (Optional) From the Color drop-down list, select a tint.
   5. Select one of the following options:
      • Imported Lenses: Only products previously imported into the OfficeMate database.
      • New Lenses: Only products that have not been imported.
      • All Lenses: All products that meet your search criteria.
4. Click Find.
5. To import default costs and fees for ophthalmic lens attributes—including prism, add power, and oversize—to the OfficeMate product database, select the Use Default Attribute Pricing check box.

6. To select the products to load into OfficeMate, do one of the following:

   • In the Select column, select individual check boxes.

   • To select all the products in the results list, click Select all.

You do not need to select and load all the products in the results list. Select and load only the lenses that your office uses.

The lens product descriptions are composed of a series of descriptions. For information on interpreting these descriptions, see To understand the ophthalmic lens descriptions.

Lens products may appear in rows of various colors:

This row color…	Means this lens product…
White	Has not been imported into OfficeMate.
Green	Has been imported into OfficeMate.
Gray	Has been discontinued.

Attributes that appear in red text are missing pricing information. Before importing the affected lens products, enter the missing information. For information about editing attributes, see To add & modify attributes.

7. Click Load.

   The selected products are loaded into the OfficeMate database, and the products and descriptions are highlighted green. If you already priced your attributes (To add & modify attributes), you can begin adding the products to orders and fee slips.

For information on importing ophthalmic lenses and lens treatments, watch these videos.

Use the following table to help you understand the ophthalmic lens product name descriptions.

Use the following table to help you understand the ophthalmic lens product colors.