Creating a Frame
To create a frame
- In AcuityLogic Admin, click Product, select Frames, and then select Frames.
- Complete the following fields:
Field Name Description Required Frame Fields
Collection
The collection to which the frame belongs.
The drop-down list is linked from Product > Frames > Frame Collection.
X
Style
The style name of the frame.
The drop-down list is linked from Product > Frames > Style.
X
Frame Part
The part of the frame (for example, Bridge or Clip). If this a complete frame, select Complete.
The drop-down list is linked from Master Data Admin > Item Categories > Frame Part.
X
Frame Color
The color of the frame.
Frame Color Family The general color family (Blue, Gray, etc.) for the frame color. Eye
The size of the eye (the horizontal width of the frame’s lens, usually 40 to 60 mm).
X
Bridge
The size of the bridge.
X
Temple
The size of the temple.
X
Wholesale Cost
The wholesale cost.
X
A Meas
The A measurement (the horizontal width of the lens’s box measurement).
X
B Meas
The B measurement (the vertical height of the lens’s box measurement).
X
Ed Meas
The effective diameter measurement (two times the longest radius from the center of the lens).
X
Db Meas
The distance-between-lenses measurement.
X
Bin Number
Leave this field blank. It does not have functionality at this time.
Item Fields
Item Name
The item name.
As a naming convention, use the following field entries to create item names:
<Style> <Frame Color> <Eye>/<Bridge>/<Temple>
For example, an item name might be the following:
Adam Brown 52/18/140.
X
Item Number
The item number.
X
Item Type
The type of item. Frames automatically appears.
UPC Code
The UPC code. Type the frame's correct UPC code to ensure an accurate VSP calculation. If the frame has no UPC code, record the frame item number, but note that VSP then considers the frame a non-Marchon/Altair frame when calculating benefits.
This code appears on the label.
X
Item Status
The status of the frame.
This field is used in reports.
Default Cost
The price that you paid for the frame.
Average Cost
The average cost of the frame for your company. The average cost is also displayed in the Inventory Lookup window in AcuityLogic DC. See Reviewing Inventory Transactions in AcuityLogic DC.
Note: This field appears only if your company uses the average cost by company inventory valuation method. The inventory valuation method is set up in the Company Information window. See Setting Up Company Information.
Show Office Detail
Link that enables you to see the inventory and cost details for the frame at all office locations. This information is also displayed in the Inventory Lookup window in AcuityLogic DC. See Reviewing Inventory Transactions in AcuityLogic DC.
Supply Source
The supply source. The options are
- DC: If a frame is sold, a replenishment is created and added to the pick list for the distribution center.
- DC if Available: If inventory reflects the quantity on hand, the frame is added to the pick list from the distribution center. If you have none on hand at the distribution center, it is added to a vendor pick list.
- Vendor: Anything from the distribution center is ordered from the vendor.
The drop-down list is linked from Master Data Admin > Miscellaneous > Item Supply Source.
Active
If selected, the frame is active in inventory.
Allow Zero Price
If selected, enables users to invoice the item with no price or to change the price to $0.00 when working on a customer sale.
Item Group
The group to which the frame belongs.
Section Number
The location of the frame in the distribution center. The section number appears on the stock pick list generated for stock orders in AcuityLogic DC.
Price Change Date
The date that the price was changed.
This field is not used in reports.
Status Change Date
The date that the status was changed.
This field is not used in reports.
Date Added
The date that the frame was added to the system.
This field is not used in reports.
Financial Group
The financial group assigned to the item. See Maintaining Financial Groups.
Item Custom Attributes
Package
If Eyefinity configured a custom attribute tied to the frame, select the attribute if necessary.
Product Mapping Fields Item Status The status of the frame for the company.
This status takes precedence over the item-level Item Status in the Item Fields section of the Frame Edit window.
But this status is overwritten by the office-level Item Status in the Assign Frame to Office window.
When a frame has more than one item status in the company, this field is set to Multiple.
Offices Link that opens the Assign Frame to Office window, where you can set item status by office. See Setting the Status and Availability of Frames by Office.
Include If selected, the frame is visible (available) to all the offices in your company.
If not selected, the frame is hidden (unavailable) to all the offices in your company.
The Include check box in the Assign Frame to Office window takes precedence over this check box.
- Click Save.
- To add a vendor for the frame:
- From the grid of frames, click the Vendors link for the frame.
- Click Add Vendor.
- Under the Vendor column, select a vendor from the drop-down list.
To add a new vendor, see Adding and Modifying Vendors.
- Enter the cost that the vendor charges you for the item.
- Click Insert.
- Click Return.
- Use the Map Partners link to add partner codes if necessary.
- Use the Frames link to add images if necessary.
- Use the Pricing link to add pricing if necessary.